Introduction to MS Word
Delhi Police Exam
1. What is MS Word?
Microsoft Word is a word-processing application developed by Microsoft, used to create, edit, format, and print text documents. It is a part of the MS Office Suite.
Word Processing Application
Part of MS Office Suite
Create & Edit Documents
Formatting & Printing
2. Purpose of MS Word
Create documents like reports, letters, resumes, and notices
Format text using fonts, styles, and alignment tools
Insert tables, images, symbols, and charts
Review and print professional documents efficiently
3. Key Components of the MS Word Interface
| Section | Description |
|---|---|
| Title Bar | Displays document name and application name |
| Menu Bar / Ribbon | Contains tabs like Home, Insert, Design, Layout, Review, View |
| Quick Access Toolbar | Contains frequently used commands (Save, Undo, Redo) |
| Ruler | Helps in adjusting margins and indentations |
| Status Bar | Shows word count, page number, and zoom control |
| Workspace / Document Area | The main area where you type and edit text |
| Scroll Bars | Used to move up/down or left/right through a document |
4. Common Tabs & Their Use
| Tab | Main Functions |
|---|---|
| Home | Font, paragraph alignment, styles, clipboard |
| Insert | Tables, pictures, header/footer, shapes |
| Design | Themes, colors, fonts, background |
| Layout | Margins, orientation, size, columns |
| References | Table of contents, citations, footnotes |
| Review | Spelling check, comments, track changes |
| View | Zoom, page layout, multiple window options |
5. Common Keyboard Shortcuts in MS Word
Copy
Ctrl + C
Cut
Ctrl + X
Paste
Ctrl + V
Save
Ctrl + S
Undo
Ctrl + Z
Redo
Ctrl + Y
Select All
Ctrl + A
Bold
Ctrl + B
Italic
Ctrl + I
Underline
Ctrl + U
6. Quick Exam Notes
The default file extension in newer versions → .docx
The default font in modern Word versions → Calibri (Size 11)
Ruler and Status Bar are part of the interface (not document content)
Track Changes → used for editing/review collaboration
Mail Merge → used to send customized letters/emails to many recipients
7. Previous Year Delhi Police Questions
In MS Word, which key combination is used to paste copied text?
Options: (a) Ctrl + X (b) Ctrl + C (c) Ctrl + V (d) Ctrl + P
Year: 2020 | Shift: 1
View Answer
Ctrl + V
Which of the following tabs in MS Word contains the Font group?
Options: (a) Insert (b) Home (c) Layout (d) Design
Year: 2021 | Shift: 2
View Answer
Home
Which file extension is used to save Word documents in newer versions?
Options: (a) .txt (b) .xls (c) .docx (d) .pptx
Year: 2022 | Shift: 1
View Answer
.docx
Which feature in MS Word allows you to check spelling and grammar?
Options: (a) References (b) Layout (c) Review (d) Design
Year: 2020 | Shift: 2
View Answer
Review
The default font in MS Word 2016 is:
Options: (a) Arial 12 (b) Times New Roman 12 (c) Calibri 11 (d) Verdana 10
Year: 2021 | Shift: 1
View Answer
Calibri 11
Which option is used to print a document in MS Word?
Options: (a) Ctrl + P (b) Ctrl + O (c) Ctrl + D (d) Ctrl + S
Year: 2020 | Shift: 1
View Answer
Ctrl + P
Mail Merge feature in MS Word is used for:
Options: (a) Formatting tables (b) Sending bulk personalized letters (c) Designing slides (d) Checking grammar
Year: 2022 | Shift: 1
View Answer
Sending bulk personalized letters
8. Quick Recap
MS Word = Word Processing Software
Used to create, format, and print documents
Interface: Title Bar, Ribbon, Status Bar, Workspace
Shortcuts: Ctrl + C, Ctrl + V, Ctrl + S, Ctrl + P
Mail Merge & Review tools → frequent exam topics
You've completed MS Word Interface Concepts!
Courage Tip: Focus on keyboard shortcuts, interface components, and important features like Mail Merge and Track Changes. Practice with previous year questions for Delhi Police exam success.
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